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ETERNA HRMS understands just how critical it is for a company to have an integrated system for payroll and personnel administration. Which is why, we have the ETERNA HRMS. It offers you the opportunity to manage your human resources smoothly and effortlessly.
Objectives and Advantages
The system consists broadly of the five major functions:
- Payroll
- Daily attendance recording system – manual input or automatic link through online time attendance system
- Employee requirements and recruitment
- Maintenance of personnel records
- MIS report
The HRMS Edge: Features and Highlights
- Generates the payslip of the employees as well as the pay register, taking into account the various earnings and deductions and also the attendance record of the employee. There is no limitation regarding the earnings and deductions that one employee may have.
- Earnings and deductions on the basis of complex formulae can be specified to suit virtually every business condition.
- Generation of various statutory reports of the company like Provident Fund, Employee State Insurance, Professional Tax etc.
- The parametric system architecture allows easy updation of the rates of various statutory calculations as well as having provision for deducting template rates.
- Provision for calculating arrear salary.
- Provision for entering loan information including calculation of monthly EMI and separate posting principal and interest figure in the salary.
Master and Company Settings
The system provides complete payroll for a corporate organization for calculation of paydays, leaves, absent, earning and deduction for employees.
Multi Company and Branch Settings
Master Tables
- Unit Master
- Skill Master
- Category Master
- Department Master
- Section Master
- Grade Master
- Designation Master
- Community Master
- Religion Master
- Employee Master
- Resume Master
- Bank Master
- Group Master
- Holiday Master
- Week/Fortnight/Month Date Master
- Leave Definition Master
- Leave Opening Master
Payroll: System Functions
- Creation of setup in which earning and deductions are defined
- Creation of departments, designations, grades, scales of pay
- Creation of the employee, specifying his earning and deduction parameters
- Specifying the attendance information of employees monthly
- Updating the month specific deductions like advance, etc
- Printing pay slips for the employees
- Printing advance and loan records of the employees
- Updating the monthly accounts file with the salaries payable figures
Transaction Master Tables
- Payroll Rate Structure
- Deduction & Earning
- Salary Calculation
Daily Attendance Recording System
The daily attendance recording system keeps a track of the shift roster of factories. It also captures the record of employees’ daily attendance. This data can also be uploaded from an online time attendance system so as to ensure that the daily timings of employees need not be recorded manually.
This system then generates a monthly attendance register for each employee offering easy access to information regarding days present, days absent and days on leave.
This system also gives a list of employee-wise late records. It can also update the integrated payroll system with rules regarding late attendance.
Monthly Transactions
- Monthly Attendance
- Leave Calculations
- Overtime Calculations
Employee Requirements and Recruitment: Highlights
Employees required for various departments and sections are recorded. A chart regarding shortfall in work force can be generated for various skills in the company.
At the time of recruitment, the bio-data of employees suitable for various department and sections can be recorded. This then generates the database of potential employees who could be available at a future date when the need arises. This database maintains the records of only those employees who have deemed suitable after a personal screening. This ensures that unnecessary resumes are not added to the database.
After the interview, an advice is generated from the computer. The offer letter can also be generated. This enables an organization to track the process of interview handling and management.
Maintenance of Personnel Records: Highlights
This module takes care of the transfer of an employee from one department to another or from one category (like temporary or probation) to another (for instance, permanent). This module also tracks the increments given to an employee from time to time. These records are required by the company at the time of yearly appraisal.
It is also possible to track an employee’ s records regarding his PF and ESI entitlement, as well as maintain his advance, leave and loan records.
Leave records especially like casual leave, sick leave are all parameterized and all information regarding this can be provided. This enables the organization to calculate leave encashment, leave balance, leave getting lapsed and leave to be carried forward.
Besides this, various evaluation details (like appraisal) are also kept in this system, which are required at times such as probation, yearly increments as well as other times when specific employee information is necessary.
MIS: Highlights
This module covers creates various reports like monthly salary register, payslip, department wise salary register, earning and deduction register, tax deducted register, advance deducted and balance register, leave register and other statutory reports.
Report Generation
- Payslips
- Overtime Slips
- Monthly Salary Register
- Deduction Register
- Advance Calculation Register
- Department Wise Head Count Register
- Yearly Salary Register
- Statutory Reports & Forms
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