BASE CLUB ERP- A Complete Club Management Solution

Member Management

A complete module for member management system for the club containing Member details, Photograph, Debit / Credit Limits, Automatic generations of  greeting to member and family for birthday, anniversary, festivals occasion.

Issuance of personalized Member Smart Card for multiple applications i.e. Member Identification, Debit Card, Credit Card, Access Control, Kiosk  Identification and other host of applications.

Time Attendance

Features like Multi Company Support, Multi Shift operation, Shift Rotation based on user defined patterns, Manual Shift allocations & Shift Exception handling, Unlimited Leave Groups with unlimited leave types, Variable Leave Allowance, Provision for leave Earnings & Adjustments, Holiday Master, Shift Allocation based Holiday Groups, Overtime Sanction Computation & Validation, Tour/Site Duty, User defined Late Rules with respect to time & occurrence, Report – Daily/Weekly/Monthly/Defined Period and Ledgers Overtime/Leave Ledgers/Masters.

Data Creation for Payroll with optional HRM – Human Resources Management – Payroll management system for generation of Payslips and statutory reports on monthly and yearly basis

Asset Management

The inventory asset management system takes records the assets of the club and keeps track of their cost, usage, depreciation, up-2-date book value and issuance details. The main modules of the system are:

MMS-Material Management System

The MMS module provides complete computerization of inventory at club with features like Masters, Purchase, Good Receive, Inventory/Stores Accounting, Cost Centers, Bill Passing and Payment Requisition, Reporting

Room/Banquet/Hall Management System

All club have facilities to suit various occasions, the above mentioned premises are reserved by members as and when required and is one of a large source of revenue to club. Proper system is required to monitor day-2-day operations of the same. Our system provides a flexible module for the same containing Room/Hall/Banquet Availability  and Reservations, Check-Out, Billing and Reporting.

Telephone/EPABX

This module helps in logging calls made by member/guests for billing. Incase the available epabx software is compatible for integration the date can be automatically transferred to the billing system for calls made from facility center/rooms. Manual Entry is also available to log for calls made.

Entrance

Each member / dependent at the entrance of the club will present the Smart card at the entrance to register their attendance and to authenticate themselves. The PC/POS will display the member details along with the family photo of the member, which will help the official in recognizing the persons accompanying the member. Members being accompanied with their guest will be charged the appropriate guest fees charges.

Automatic Gates can also be installed which on verification of member will automatically open to allow entrance. The Club can make it mandatory for the members to show their cards soon after their arrival to the Club. The software system otherwise will not accept the Card at any of the facilities inside the Club.

Billing at Facility Centers and Bar / Restaurants - PoS

The facility operational infrastructure like Snooker / billiards Room, Tennis Court,

Swimming pool, Health Center / Gym, Cards Room, Library and Internet parlor

 and Other facilities in the club will consist of one PC/POS. The PC/POS will be

loaded with Application module and networked to the central server.

Bar / Restaurant

Member places the order to the stewards/bartenders, the ordered items will be entered into the KOT/ BOT, and temporary bill is generated to be given to the member while serving. This procedure is to be followed each time an order is placed by the member. On completion the stewards/bartenders takes the members Smart card and present the same at the POS counter. The final bill be generated on available billing option [cash/debit/credit] and provided to the member for payment with optional e-purse feature for his signature verification for debit/credit payment via his member smart card.

Features like happy hours, free schemes, etc. are standard features in the system. Cash transactions are also done through the same software in the PoS. Reports like Day End Sales, Cash/Credit Sales, User Wise Sales Analysis, Item-wise Summarized Sales

Back Office

The Back-Office Module enables the Club to perform Monthly Credit Billing and Collection, Membership revenue, Fine & Penalty Calculation and Collection, Member Queries, Duplicate Billing Issuance, Any information required

Administrator

The critical part of any software is defining and planning administrative and user rights to individual working on the system. Our system provides a user friendly screen interface to define USERS, ACCESS RIGHTS, REPORT GENERATION and CRITICAL ACCESS TO DATA on the system to authorized personals only.

SMART e-Purse features

The Smart Card based application software enables simple administration of the smart card"s electronic purse. The member details are easily maintained on the system with the ability to add a member onto the system, edit an existing member"s information and delete a member from the system. Members are maintained in categories where, among other things, the category determines the credit limit and access privileges for the member. Clicking one button will initialize a Smart card for a member. If lost, a Smart card can be hot listed. New card can be issued by clicking a button and the member"s current balance will be automatically transferred. Funds can be added or removed from the card by simply showing the card to the reader Clicking on a transaction type (Credit, Debit) Entering an amount Clicking "Write to Card". A statement can be printed detailing the member"s purchase history. Transactions can be listed in detail or summary format by date and location. This application is an optional module to the existing system. The complete module is secure with multiple level of security access for transactions by authorized personals only. The data store in the smart card is in encrypted form.

KIOSK at strategic location (OPTIONAL)

A KIOSK connected with a Smart card terminal can be placed at a strategic location in the club wherein the member will be able to view their details in the smart card and also view their billing information. The KIOSK can also display various schedules of the events the club is organizing based on which the Member can enter the number of guests accompanying them. Member can view their personal, billing information on verifying themselves through their smart card and keying their PIN or verifying through FingerPrint.

Handheld Smart Card Terminals (OPTIONAL)

Handheld Smart Card Reader/Writer can also be provided at various input points that can download data to the host PC from time to time.